Virginia Vital Records: The 2025 Guide
Complete information for requesting certified vital records in Virginia — office address, current fees, processing times, form numbers, county office shortcuts, and eligibility rules for birth certificates, death certificates, marriage records, and divorce decrees.
Virginia Vital Records Office
Virginia Vital Records — Contact Information
Mailing address: P.O. Box 1000, Richmond, VA 23218
Phone: 804-662-6200
Website: vdh.virginia.gov
Birth cert fee: $12 per copy | Death cert fee: $12 per copy
Standard mail processing: 4–8 wks
Birth cert request form: No standard form — VDH online request
Death cert request form: VDH form
Birth Certificates in Virginia
Certified birth certificates in Virginia cost $12 per copy. Virginia has relatively low fees ($12/copy) and a functional online ordering system through VDH. Marriage licenses in Virginia are issued by the Circuit Court Clerk in the county or city where the license was obtained. Virginia has independent cities (not part of counties) — make sure to identify the correct city or county for your request.
The standard request process: download the official request form from vdh.virginia.gov, complete it with full birth information (name at birth, date, county of birth, parents' full names including mother's maiden name), attach a photocopy of your government-issued photo ID, include payment of $12 per copy, and mail to the address above.
Faster option: Virginia birth records are restricted for 100 years and death records for 25 years. The VDH Office of Vital Records is located at 109 Governor St., Richmond.
For the complete step-by-step birth certificate request process, eligibility rules, and what to do when a record is missing or contains an error, see our complete birth certificate guide.
Death Certificates in Virginia
Death certificates in Virginia cost $12 per certified copy. The same vital records office handles death certificate requests.
For estates, order at least 10–15 certified copies when the funeral home files — each bank, insurance company, and government agency requires its own certified original copy. Re-ordering later means another 4–8 wks wait. Use our estate copy calculator to get an exact count for your situation.
For urgent needs — death just occurred, funeral coordination — the county-level office is typically faster for in-person requests. See our guide on getting a death certificate before the funeral.
Marriage Records in Virginia
Marriage licenses in Virginia are issued at the county level by the Circuit Court Clerk. Certified copies of the marriage certificate are available from that county office. If you don't know which county the license was issued in, the Virginia state vital records office can search the statewide marriage index and identify the county.
See our complete marriage certificate guide for the full request process, including how to get records from years or decades ago.
Divorce Decrees in Virginia
Divorce decrees are court documents — not vital records — held by the clerk of the county court where the divorce was filed. The Virginia vital records office maintains a divorce index but does not hold the full decree. Contact the county court clerk directly to request a certified copy of the final divorce decree.
See our complete divorce decree guide for county court contact procedures and what to do when the record is hard to locate.
Out-of-State Requests
If you live outside Virginia but need Virginia vital records, the process is identical — submit your request by mail or online to the address above. Processing times are the same regardless of where you currently live. See our out-of-state records guide for tips on remote requests.
Public Access Rules
In Virginia, birth records become publicly accessible (available to anyone without demonstrating a relationship) after 100 years from the birth year. Death records become publicly accessible after 25 years. Within those windows, only eligible requestors — immediate family, legal representatives, and authorized parties — may obtain certified copies.
Frequently Asked Questions
Yes, in many cases — by going in person to a county-level office rather than mailing to the state office. Many county health departments, county clerks, and registrars process walk-in vital records requests the same day. Call ahead to confirm current hours and whether walk-in service is available without an appointment.
Most states offer an expedited processing option for an additional fee — typically $5–$15 extra. Mark your request clearly as "EXPEDITED" and include the additional payment. For truly urgent needs, in-person at the county office is almost always faster than any expedited mail option. Contact the Virginia vital records office at 804-662-6200 for current expedited options and fees.
Contact the Virginia vital records office to request the amendment form. Minor clerical errors are typically corrected administratively with supporting documentation. More significant changes may require a court order. Amendment fees are separate from the copy fee. See our birth certificate correction guide for the general amendment process.
Some states charge less for additional copies ordered simultaneously in the same transaction. Check with the Virginia vital records office at 804-662-6200 to confirm their current pricing for multiple copies. Even if the per-copy price is the same, ordering all copies you'll need upfront is always more efficient than re-ordering — it avoids a second 4–8 wks wait.